ABA therapists should consider using digital software for data collection because it provides a more efficient and accurate way to record and analyze data. Digital software allows therapists to track the progress of their clients in real-time, reducing the chance of human error and making it easier to identify areas that need improvement. With the ability to store data electronically, therapists can access it from anywhere, at any time, which makes it easier to collaborate with other members of the treatment team and to share data with parents and caregivers. In addition, digital software often includes powerful reporting and analysis tools, which enable therapists to quickly and easily identify patterns, track progress over time, and make informed decisions about their clients’ treatment plans. By using digital software for data collection, ABA therapists can not only save time, but also ensure the most effective and efficient treatment for their clients.
Top 10 ABA Data Collection Solutions for Small Therapy Practices
Top 10 ABA Data Collection Solutions for Large Agencies & Schools
Criteria used to rank the software
- User Interface: Is it visually appealing and well-organized?
- Usability: Easy to learn and use, with adequate tech support, tutorials, and training? Suitable for RBT, parent, or school staff to use for data collection?
- Integrations: Can it be easily connected with other tools, with pre-built integrations?
- Value for Pricing: Is the price appropriate for the features, capabilities, and use case? Is pricing transparent and flexible? ABA Data Collection Software Key Features:
- Specific Data Collection: Does the software support the type of data collection needed, including non-standard dimensions?
- Practice Management System: Includes scheduling, billing, training, EMR management, or integrates with PMS?
- Workflow: Supports improvement with task flagging or reminders for incomplete tasks?
- Privacy Law Compliance: Compliant with local privacy laws, including HIPAA for US customers?
- Pre-made Programs and Goals: Includes a library of goals and programs that can be personalized, or customizable?
- School Use: Suitable for school staff or outside clinician to use?
- Offline Mode: Works offline reliably?
- Mobile App or Browser-Based: Available as mobile app or browser-based to suit tech availability?
- Communication: Includes internal messaging system for real-time communication between clinician, staff, or parent.
- Support: Includes email/phone/SMS support for practitioners. Has Off-hours support options.
- Onboarding: Includes help migrating from paper or other software.
Software reviewed:
 | BIPTrackBIPTrack is revolutionizing therapy software! Say goodbye to outdated solutions and hello to a comprehensive and flexible platform where behavior analysts, physical therapists, occupational therapists, speech and language pathologists, and more can work together to help clients achieve their goals. With BIPTrack, real-time therapy and skill data is easily collected, viewed, and reported, allowing the team to track progress and see results. Say goodbye to manual data analysis and hello to immediate insights with annotated data that is ready for visual analysis. And with fully customizable reporting templates, BIPTrack will dramatically reduce the time spent on documentation, giving you more time to focus on what really matters: your clients. Join the next generation of therapy software with BIPTrack! |
 | Hi RasmusRasmus is a platform for collecting therapy data from children and parents. Rasmus makes it easy to create and share your individualized therapy plan, including information about goals, activities, and progress. |
CentralReachDelivering end-to-end applied behavior analysis and related behavioral health software and services for outcomes-based autism care. Automate operations, improve cash flow, and stay audit-ready with a fully integrated HIPAA-compliant EMR, smart scheduling and an optimal ABA billing system. Streamline back-office work, reduce inefficiencies, and elevate the client experience. Deliver superior care and improve client outcomes with a suite of electronic ABA data collection solutions for effective service delivery in every setting. Digitally construct ABA programming, modify client targets and behaviors for their treatment plans, and collect data across any developmental domain. Boost billing and revenue cycle operations to generate up to 96% claims reimbursements. Stop leaving money on the table with the support of an expert ABA billing team with one single goal in mind: maximize your cash flow and profitability. |
Artemis ABAArtemis is your comprehensive practice management & managed billing solution for ABA Therapy. Built in the Salesforce cloud, Artemis provides leading workflow automation using AI based technology. With Artemis advanced scheduling you are connected to your practice in a meaningful way. Our scheduling system is designed to streamline your workflow using our AI driven technology to help you run and grow your practice. Prevent scheduling errors with a fully-integrated platform that ensures 100% accuracy every time. Optimize transparency with multiple scheduling views with options suited for every team member. Artemis is developed as a unique automated ABA practice management platform for businesses of all sizes. Artemis has streamlined time-consuming processes that require manual intervention and eliminated repetitive data entry errors. We have designed this platform to be optimized and provide maximum data and operational productivity. |
AlohaABAAlohaABA is an ABA practice management software for Autism Clinics developed by California based organization. The Autism Clinics deploy our software for integrating major tasks like managing therapists, scheduling sessions, billing insurance companies, run payroll for paying Staff, Run Reports and Dashboards. We built this product in the year of 2019 which aimed to resolve the current issues of the ABA therapy industry. AlohaABA software is a SAAS product comes up with multiple benefits like a free trial for 6 months, zero cancellation fee, monthly subscription, and no installation required. Compared to other medical practice management software’s in ABA therapy industry, AlohaABA offers better pricing policy in three categories: Essential, Premium, and Elite. We are destined to help our clients with required training on product demo and additional support for gaining better product usage knowledge. Starting Price: $27.99 per user per month |
 | MeasurePMThe ultimate, comprehensive, user-friendly tool, where crucial business decisions have the input of artificial intelligence and are backed by data behind it. With MeasurePM™ we’ve created a workplace environment where customers and employees are happy to participate in the growth of our organization, and yours. |
RethinkLooking for tools that serve your customers and make your life easier? Rethink has a solution to help you grow. We offer all-in-one behavioral health solutions for your business. You’ll love using our RBT training, ABA data collection or practice management tools. They are robust alone, but even better together. Rethink’s Clinical Tools provide instant on-demand access to the largest video library of best practices available, helping professionals engage with their clients. Plus, Rethink’s Clinical Tools help keep your team and parents on the same page while providing helpful insights to parents to reinforce positive behaviors at home. Rethink’s RBT Training module provides integrated and powerful RBT training for staff members to provide meaningful ongoing professional development. Rethink training helps give staff members a competitive advantage and deep insights and understanding that lead to better results. |
MotivityFounded and funded completely by research grants from the National Institute of Mental Health (NIMH), Motivity is an enterprise-level software dedicated to applied behavioral analysis electronic data collection. The days of updating individual target instructions and parameters are over. End all of the tedious tasks of managing your learner programs with Motivity’s features like copy & pasting target lists and bulk editing. Because Motivity is built on next generation technology, we’ve only been “down” a total of 4 minutes in the last 3 years. You never have to worry if you’ll be able to log in, or be able to access your data. |
TheralyticsPractice management and data collection software designed for ABA providers. Take full control of scheduling through our detailed calendar system. Billing can be completed in just a few clicks with our billing system. Take skill acquisition and behavior data directly on our modern platform. Create custom reports or use our standard reports to analyze business performance. Starting Price: $15 per month
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ABAdeskShift the focus back to progress by embracing automation. ABAdesk is a HIPAA Compliant, browser-based service that helps you restore work-life balance by automating processes like graphing and advancing client programs through phases, chaining, and sequential goals. Let the data be your guide as your learners thrive in the areas of skill acquisition and behavior reduction. ABAdesk supports data collection for duration, frequency, interval recording, task analysis, and trials programs. Effortlessly build your dream program library, tailor programs to meet the unique needs of your learners, or build custom client programs. Each program can be set to go through optional baseline, maintenance, and generalization phases. ABAdesk’s easy-to-navigate system makes setting up a breeze! Set up and update ABAdesk on your phone, tablet, or computer – you have full capability on any device! Our single-page forms give you feedback as you go, allowing you to set up programs correctly the first time. Starting Price: $10 per user per month |
ClinicSourceClinicSource is a cloud-based practice management solution that helps in scheduling and documenting the therapy appointments of the patients. ClinicSource Therapy Practice Management’s scheduler includes billing & electronic medical record, where the patient’s information is recorded in the database & all the claims and invoices against the patient are displayed and can be generated automatically. The mental health practitioners can create notes and alerts on each patient that can be linked to the patient’s medical records. This helps the patient to view their medical history at a common location. The scheduler also helps in booking appointments that can be edited and modified using the drag and drop feature. The appointment reminder feature gives the patient an alert a day before each appointment to avoid a no-show. The Patient can reschedule the appointment in case it is required at their end. Priced on a per-month subscription basis. Support is available on-call & live chat. Starting Price: $72.95/month |
Total ABATotal ABA is the only ABA software provider hosted on the Salesforce platform and is dedicated to delivering the highest quality practice management, clinical and billing services to therapists, clinics and practices nationwide. Total ABA’s fully integrated platform enables thousands of caregivers and clinics to improve the quality of their service delivery, while saving time and money every day. Total ABA’s mission is to improve productivity and the quality of lives for the Behavioral Health Industry. Starting Price: $19.00/month/user |
KareoRun your independent practice more efficiently with Kareo, a leading web-based practice management platform for independent practices. Kareo is built to enable the success if physician practices from 1-10 providers and medical billing companies with 1-100 providers. The platform integrate all major functions through one intuitive platform, with its Clinical, Billing, Managed Billing and Marketing modules. |
CatalystCatalyst ABA Data Collection. Catalyst allows for the collection and management of a wide variety of different types of data. The flexibility to adjust your individual Catalyst system to your unique needs is almost limitless. Diagnostic information, such as antecedents, consequences, locations, times of day, etc. Topographical behavior data, such as frequency, severity, and duration. Starting Price: $12.99 per user per month |
SpectrumAiApplied Behavior Analysis is the gold-standard therapy to help those with autism achieve their best possible outcome towards independent living, meaningful relationships, lifelong vocation and self-advocacy. Above all, ABA lacks data transparency, keeping everyone – parents, providers and payors – in the dark. We’re improving the quality of ABA therapy with objective data, meaningful insights and actionable nudges. We partner with provider and payor organizations to establish value-based contracting models. |
PortiaPortia is therapy-first ABA software for your ABA clinic that combines practice management, electronic medical records, insurance billing, curriculum and data collection. The PortiaPro data collection mobile app is available on both Apple and Android devices. The mobile app also works perfectly offline. The PortiaPro app can be pre-loaded with sessions for those who do not have a cellular plan on their device or do not have access to Wi-Fi at a client’s home. GPS location is recorded, and captured information is synched to the server every 30 seconds to Portia. BCBAs can watch data arrive in the system in near real-time. All entries are time-stamped so you will know exactly what was recorded and when. Session scheduled time and actual time is viewable and editable. |
Thread LearningReduce the manual work that consumes your day-to-day so you can focus on providing exceptional services. Thread’s ABA data collection tool enables your clinical teams to care for clients, manage programs, and complete data collection and ABA graphing in a snap — all in one place. Help your direct care teams meet the demands of on-the-go client care with an easy-to-use mobile solution that makes their job easier. Quickly view client data sheets to complete online or offline data collection, take interval, percent correct, duration, task analysis, graph, and report data in real-time to provide clients with superior clinical care. Thread’s easy-to-learn, intuitive application is designed to help ABA practices and clinical teams get up and running in as little as an hour, so they can focus on what matters most — driving practice success and delivering top quality care. |
AccuPointYour ABA practice deserves a Practice Management Solution that fits your unique billing, scheduling, and compliance requirements. AccuPoint, powered by Therapy Brands, offers two solutions for all your administrative and billing needs. Whether you’re an emerging, mid-sized, or larger practice, AccuPoint has innovative ABA software for you. Permission based scheduling and calendaring tools designed for emerging ABA practices. Enhanced calendaring tools to manage complex staff and client scheduling. Insurance billing with authorization tracking, advanced reporting and billing options. Basic insurance billing tools with authorization tracking. In-depth implementation with AccuPoint’s expert team. Managed billing services and integrated data collection (Catalyst) available. Managed billing services, data collection (Catalyst), Telehealth Portal, & credit card processing available. |
webABAWebABA makes it easy to manage your practice so you can focus on what really matters, your clients. WebABA offers everything you need to build a better, more profitable practice. From setting up your practice to collecting payments and managing employees, we’ve got you covered. We’re here to make sure you get paid on time, every time. Regain your peace of mind knowing our experienced team of medical billing professionals is here to help you every step of the way. WebABA is the leading provider of Practice Management solutions for ABA therapists. WebABA is tailored to fit the needs of your ABA therapy practice. We make managing your practice and your staff a breeze. Request a demo today to see how WebABA can improve your practice. WebABA provides you with powerful tools to manage every aspect of your ABA practice. |
BEHCABEHCA is a behavior-tracking software that allows care teams to collect data, track across time, log medication, view reports, collaborate in real time, and compare environment and health variables that may be influencing behavior. Our iOS and Android apps are optimized for a superior mobile experience, allowing you to track behavior and medical data as quickly as possible so you can get on with your day. Forget clunky software or binders full of paper logs. Connect as a team with real-time data that gives a full 360-degree view of what’s behind behaviors. BEHCA allows you to track data digitally in real-time. It is no secret that raising a child or supporting an individual with complex behavior can feel isolating and all-consuming. BEHCA was created to bridge that gap and allow input from more than one person to document different data throughout the day. Most importantly, it helps inform a data-driven hypothesis of what the behavior is communicating. Starting Price: $8 per month |
NPAWorksAs the first dedicated practice management software for ABA providers, NPAWorks has had the time and exposure to develop important features no one else has. NPAWorks makes managing your ABA practice a breeze. We offer end-to-end administrative assistance. Whether it’s contracting and credentialing, eligibility and benefits verifications, client intake, or scheduling, we have you covered. Our goal is to help your practice succeed. Our trained and experienced team knows how to handle ABA billing to ensure that every claim is complete and accurate. You can rest assured that you’ll get paid what you’ve earned on time, every time. We’re confident CodeMetro can help you build the ABA practice you want, but don’t just take our word for it. Check out what some of our customers have to say about our services. Getting started with NPAWorks is easy! We offer one-on-one support and assign a dedicated Implementation Specialist to your account to help you every step of the way. |
ABAKiSAs parents of children gifted with autism, we know first-hand the challenges of keeping up with ABA data entry and team communication. So we created ABAKiS, an easy-to-use program for autism data collection and clear, concise ABA team communication. ABAKiS helps your ABA team be optimally efficient at delivering the best treatment outcomes to your child. And it frees you up from time-consuming administrative tasks so you can spend more precious time with your child and family. Learning modules are where you track Skills Development in ABAKiS. Your BA can easily setup new modules in minutes, and your team can add targets to track. ABAKiS makes it easy to enter discrete trial data on the fly. If you prefer, you can enter data at the end of the session, or even back-fill historical data. Module summary data and charts allow you to see where your team is focusing their time. More detailed views show you at a glance where your learner is making progress. |
TherapyPMSDocumentation is always ready to be printed or delivered electronically whenever an audit takes place. Well-managed documentation-easy of business life to save your time and energy. With TherapyPMS’s Parent Portal, parents can see their child’s schedule, and session notes, electronically sign off on session times, and pay their co-share invoices in real-time online! We have a “security first” approach at all times to ensure we are 100% compliant. Featuring WAF protection, log retention, encryption, BAA, log monitoring, host intrusion detection, Managed Firewall with Unified Threat Management, IP reputation, and vulnerability scans. Therapist shall complete their assessments, progress reports, and session notes in their respective session dates in TherapyPMS and consolidated session reports shall be generated any time anywhere. Starting Price: $8 per month |
TeachTownWelcome to TeachTown, an education software company that provides educators, parents and clinicians with curriculum and education programs that measurably improve the academic, behavioral, and adaptive functioning of students with moderate to severe disabilities. TeachTown’s solutions utilize evidence-based best practices derived from Applied Behavior Analysis (ABA), improving student academic outcomes, and providing life skills that enable children with autism and related developmental disorders to thrive. With TeachTown’s solution suite, parents and guardians of children diagnosed with moderate and severe disabilities are provided with proven tools and strategies to help their children meet educational goals and complement and support what their child is learning in the classroom. Schedules and routines help your students learn independence, responsibility, and agency, and serve as a great way to keep your classroom running smoothly. Starting Price: $299 per year |
BPAUSA digital platform designed for healthcare providers and practitioners of autism and developmental disabilities. BPAUS includes a comprehensive suite of digital tools that enable the creation, tracking, and documentation of treatment processes in kindergartens, schools, and private institutions. A parent portal enables collaboration between parents and professionals, by making a treatment diary and a graphical presentation of the progress of the treatment. The system operates in a simple and user-friendly interface removing the need to change work methods and processes. |
CurismedFocus on what really matters, your clients. Problems solved with just a click! Curismed integrates your scheduling, billing, and reporting so that you save your precious time and help your bottom line. Schedule your meetings with one or several therapists without the fear of conflicts, rates, as well as CPT codes. Organizes your appointments while you can access it from anywhere, anytime. Helps therapists to reduce the human effort that is required to run a professional clinic as it eases every step that a professional takes during the course of its service. Let Curismed auto manage your clinic. The billing feature helps to maximize your claims since the information is gained from the same software so the accuracy is 100%. Let Curismed take care of your finances. Running payroll is made effortless without any hassle. You can track every employee’s data and can set the payment on the basis of days of work. A good payroll system means happy employees.
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SkillsSKILLS Global is a leading provider of web-based and mobile application solutions for Applied Behavior Analysis (ABA) professionals, as well as educators and parents working with individuals with ASD. Our comprehensive software suite is a one-stop resource for creating tailored, research-backed treatment plans following personalized assessments, data collection and scheduling, billing, practice management with contracting and credentialing and more—all with free, ongoing training and support.
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LumaryLumary is a global healthcare platform with a complete end-to-end practice management solution, purpose-built for autism therapy providers in the US. Designed and developed by industry experts and tech engineers, Lumary integrates with specialist applications to create one digital solution that enables ABA providers to manage their entire therapy practice. Lumary understands the complex technology and care requirements for the healthcare industry and how it’s evolving. We bring together provider-inspired software applications, industry experts, and world-class developers to improve workflows and interoperability between operational and clinical processes. The result is increased visibility and control within your therapy practice optimizing your connected compliant business. Together we’ll support your success and growth as we change the future of healthcare. Partnered with Salesforce, our software applications are designed and developed on the world’s leading secure CRM platform. |
WellSky Behavioral HealthWellSky helps behavioral health providers across hospital inpatient and outpatient settings and ambulatory outpatient and residential facilities deliver safer, more effective care with behavioral-specific functionality. WellSky enables your clinical team to spend less time on documentation and more time on delivering quality care to those in need. |
TheraBillTherabill is a cloud-based practice management software for nutritional, mental and behavioral health specialists. Therabill combines therapy billing, scheduling, and documentation in one simple solution, allowing users to submit claims, manage schedules, enter treatment notes, and maintain patient information with ease. Therabill also offers a chock-full of helpful features including exportable client statements and invoices, automated appointments and reminders, and provider portals. |
I’ve used about half of these over the last 5 years. I like BIPTrack and Hi Rasmus the best. I liked the Hi rasmus look and feel, but BIPTrack is better at capturing all of the different kinds of data we take. ReThink is not an ABA-focused product and felt more like kindergarten class management. CentralReach and Catalyst are stuck in the stone age, both are horribly complicated and difficult to make changes as you go. BIPTrack by far had the most features (and they were all included at the base price)- we have been very happy with BIPtrack.
We use Hirasmus. The interface is easy to use. I do wish it had more options for customizing our workflows (some of our kids are unpredictable session-based while others follow a strict school schedule)) and wish it had more customizable options for what you are tracking (especially “events that have events within them’). The note writing tools are pretty good too.
We used hirasmus early last year but started looking at catalyst in the fall so we could capture more info with behavior events. We are now doing a trial of biptrack. so far so good, does everything we need. It has options for events within events too. All data points can also require selecting or writing-in the antecedents, consequences, replacement behavior’s, etc. It is fully integrated with out school’s rostering and reports system too (didn’t’ cost anything extra)
Catalyst sucks. It shouldn’t even be in this top 10.
I signed a 12 month contract with 5 seat (account) minimum in 2018, set to auto-adjust as seats were added/removed.11/2021 stopped using service, kept 1 seat active expecting account to drop to 1 seat, as contract had expired.$980 being charged monthly since. I’ve withdrawn consent to debit my account in writing, but they’re ignoring that. Contacted company who told me that we were under contract (which I’ve attached) for 20 seat minimum until 10/2022 and will not stop withdrawing monthly. However, I am the only authorized signatory, and the contract was signed by a random unauthorized employee. I would think that makes the contract invalid. I don’t know if the fact that we’ve gone out of business negates a contract, but we have. Also, as the (invalid) contract I’ve attached states, the initial term would have been 12 months, ending in 10/2020. I’ve contacted them numerous times. The first time I spoke with *************************, who said that it was obvious that I wouldn’t have dropped down to one active account and expected to pay $1000, so I “obviously didn’t know about the contract. It shouldn’t be a problem getting you out of this.” Two days later he sent an email saying “We’ve found that the contract is binding.” They won’t even give an explanation as to how. The last time I emailed them, pointing out that their invalid contract had expired, was 12 days ago, and they’ve stopped responding altogether.. BUYER BEWARE
I had a similar experience with Central Reach! Once they got wind I wanted to leave, they made it so hard to do so. We’re using biptrack now. Monthly with no commitments. it is way better and costs less too. Should have started with them.
Central reach is selling their product to small new businesses, knowing it will not work for them. I bought into their salesman ways. I went through most of the training, scheduled and attended multiple live trainings to learn the program. At the time I was waiting on paper work to be completed so I did not have a client to enter into the system. Well they pretty much marked my training as complete and quit assisting me with company set up. This company promises you they will be there every step of the way to help you learn. Truth is they don’t care about the time and money you put into their program. All they care about is taking your money. I reached out multiple times explaining my frustration and concerns, no one was ever available for at least 2 weeks to help me or sometimes no help at all. When I finally said I’m done, it took 3 weeks to schedule a meeting about me wanting to cancel my contract. During the meeting they said they know it doesn’t work for small new business
I’ve never heard of half of these. thanks. We tried rethink and central reach and went back to using paper, but our district is forcing us to go digital by the end of may. Is it better to go app or something that works in a web browser? do the web browser ones work if you have no internet?
We use BIPTrack at our school because it allows all of our student therapies to be tracked in one place. We track data for ABA, SLP, and OT. I believe it has physical therapy in there too (and some other therapy type called “TIBA”, but I’m not sure what that is). We’ve had really good feedback from parents too.
TIBA stands for “Trauma-Informed Behavior Analysis”
Other types of ABA therapy are, Discrete Trial Training (DTT), Early Intensive Behavioral Intervention (EIBI), Early Start Denver Model (ESDM), Natural Environment Training, Comprehensive ABA Therapy, and Focused ABA Therapy.
Catalyst has been regularly unreliable in terms of data syncing to the server, applications freezing, and data being completely lost. Our technicians are not able to exit the app without the app crashing. The catalyst app crashes numerous times through out session. We’ve been trying to get a refund for this unusable service, but they refuse.
Same. We switched to Aloha. Still have an active account with Catalyst, just waiting for it to expire. what a waste of money!
Catalyst is a serious dumpster fire
Imagine slowly freezing to death. If you are a ABA professional considering Catalyst RUN AWAY.
Pros: None. This product should be taken out back and put out of its misery.
Cons: No data integrity. Laughably bad support and up time.
YES! SOOOOO FRUSTRATING!
It has been too slow for the past 10 business days. 30 -45 second latency after commands. UNACCEPTABLE!
We use Accupoint. I like that it tracks my schedule and helps me see what sessions I have. It is color-coded for easy viewing. It has an easy switch from desktop view to mobile view. But it is not very user friendly and the visuals are poor. It looks outdated. It could be easier to edit my sessions that I submitted. It needs to have more options for entering time of sessions. I would use this if I had a smaller business but for a larger business it doesn’t seem to work very well.
I found another great review of software here: https://www.appliedbehavioranalysisprograms.com/lists/5-recent-developments-in-applied-behavior-analysis/